Novavax – IT Project Manager – SAP – Gaithersburg, MD

September 19, 2022

Job Description



Job title: IT Project Manager – SAP

Company: Novavax


Job description: Novavax, Inc. (Nasdaq:NVAX) is a biotechnology company that creates transformational vaccines that address some of the world’s most pressing infectious diseases. We have more than a decade of experience contending with some of the world’s most devastating diseases, including COVID-19, seasonal influenza, RSV, Ebola, MERS, and SARS. Hard-won lessons and significant advances illustrate that our proven technology has tremendous potential to make a substantial contribution to public health worldwide.

Our scientists are committed to developing vaccine candidates for some of the world’s toughest viral threats by utilizing the power of our innovative recombinant nanoparticle vaccine platform. Our vaccine technology combines the power and speed of genetic engineering with the immunogenicity enhancing properties of our Matrix-M™ adjuvant to efficiently produce highly immunogenic particles targeting some of the most pressing viral infectious diseases.

Novavax, Inc. is headquartered in Gaithersburg, Maryland with additional facilities in Uppsala, Sweden and Bohumil, Czech Republic.

Summary of the Position :

The Project Manager – SAP reports to the Director, IT Project Portfolio Management, as part of the Information Technology Project Management Office (IT PMO). The IT PMO is the organizational entity that (a) establishes Information Technology project management standards, processes, best practices, and tools, (b) provides project-related services for the company’s information technology programs and projects, including, but not limited to, operational support, subject matter expertise, and resource / vendor management and, (c) supports IT project and portfolio governance, issue escalation, risk management and business / stakeholder communications.

The Project Manager will primarily support multi-disciplinary SAP project teams and sub-teams for SAP projects and programs as well as advise IT management on project and program governance. The Project Manager – SAP will be focused on accomplishing and tracking progress on project scope, schedules, and deliverables. The position requires (a) frequent communications with stakeholders and team members at all levels of the organization, (b) well-developed stakeholder management, (c) comfort with the challenges of a rapidly growing life sciences company, and (d) a reputation for clear and concise communications, and (e) outstanding customer service.

The Project Manager – SAP will be required to use a variety of systems and project management tools and have demonstrated experience with SAP and information technology. The incumbent will be required to proactively and independently arrange and facilitate one-to-one and group discussions with business team members and leaders, and focus discussions towards tangible outcomes. The Project Manager -SAPi will generate reports and updates, take ownership for all project support activities, help promote a culture of accountability, engagement, and project excellence by applying best practices and standards in project management, under the direction and supervision of the Director, PMO. This is a leadership role, and the successful candidate will be tasked with maturing our program and project management capabilities.

Responsibilities include, but are not limited to :

  • Provide SAP project and program management; support technical team and task force leads in developing & executing project charters and meeting deliverables schedules; coordinating and executing clear and consistent communications.
  • Collaborating with third party SAP program and project experts; working as team to mature our SAP program/project practices.
  • Work one-on-one, in small groups, or in large groups with scientific, business and vendor team leads on both high-level and detailed project activities.
  • Serve as a champion and educator in helping non information systems experts to recognize and anticipate SAP requirements often and early a project, program or portfolio lifecycle.
  • Design, develop, and establish a repository for project related artifacts such as historical records, and templates that codify institutional best-practices.
  • Facilitate meetings on behalf of the project/program sponsor to include coordinating and issuing project agendas, capturing and generating meeting summaries and action logs.
  • Monitor project/program schedule and activities, track and report on action item status, and regularly raise risks.
  • Prepare presentations for stakeholder updates and meetings, including coordinating and compiling stakeholder / IT comments and feedback.
  • Develop, apply and maintain project management tools, such as trackers, spreadsheets, logs, tables, Gantt charts, PowerPoint status, etc., in support of the project champion and project management teams.
  • Make copies, scan documents, file documents, and generally maintain project files (electronic and hardcopy), and provide version control for documents
  • Assists in the planning and execution of project(s) having an internal focus from initiation through delivery.
  • Organizes cross-functional activities, ensuring completion of the project while adhering to budget, scope and schedule requirements.
  • Serves as an in-house project consultant for evaluating needs and vendor requests for proposals.
  • Build project management tools/products for company internal use.
  • Plans and directs implementation efforts.

Minimum requirements :

  • Five (5) or more years of experience in SAP project management, preferably in the biotech/vaccines industry.
  • BA/BS in a relevant field, with MA/MS preferred.
  • Professional certification (such as PMP).
  • Ability to manage multiple priorities and operate under pressure is a must.
  • A professional communications style and maintaining project confidentiality are key success factors for the candidate.
  • Must have superior organizational, administrative and problem-solving skills.
  • Must be adept at learning and becoming quickly proficient at novel software applications; must be an expert at Microsoft Office, Project, Visio routine use of standard office equipment such as copiers and scanners, and expertise in electronic file structures and records management, as well as use of SharePoint.

Novavax offers a base salary, annual bonus, equity grants, professional career development/growth opportunities, and a comprehensive benefits package including medical, dental, vision, Rx, STD, LTD, Life, Optional Life, 401(k) plan.

Equal Opportunity Employer/Veterans/Disabled

Novavax is an equal employment opportunity employer. Employment and advancement opportunities are available to all individuals on an at-will basis, regardless of their race, color, national origin, religion, ancestry, citizenship status, military or veteran status, sex, sexual orientation, gender identity or expression, age, marital status, family responsibilities, pregnancy, disability, genetic information, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law.

Except where prohibited by applicable state law, this position requires that you be fully vaccinated against COVID-19 unless you need a reasonable accommodation or qualify for an exemption.

#LI-VN #LI-remote

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)


Expected salary:

Location: Gaithersburg, MD

Job date: Mon, 19 Sep 2022 04:16:55 GMT



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