Administrative Assistant​/Part Time

June 10, 2024

Job Description

Position:  Administrative Assistant (Part Time)
Administrative Administrator (Part Time)
Kingston, ONAt EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve.

To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are  our next Administrative Administrator!

Your work environment at EXPIn this role, you will join our team based in the Kingston, ON office. Perform standard administrative functions Edit, construct and format reports, proposals and other technical documents Review Proposals, Standing offer agreements and Draft proposal documents with associated forms, submission, etc Compose and distribute meeting notes, routine correspondence and reports Coordinate meetings of staff, as requested Coordinate travel arrangements Coordinate Technician’s fieldwork Perform other administrative duties such as data entry, copying, collating, emailing filing, document retrieval, scheduling coordination of meeting rooms ordering of lunches for meetings, mailings, information gathering, word processing, transcription and document binding, and document scanning Prepare client and proposal documents as requested, including resumes/CVs, specialized tabs for proposals, letters, etc upload test reports to the client database or system Work with our in-house project software to set up new projects and provide reports on staff utilization, accounts receivable, project-specific performance, etc Provide backup support for other admin teams and divisions as necessary What your experience looks like

Must have at least 1-2 years of experience in detail-orientated administrative support work Strong people skills, and the ability to work with various staff and clients

Must have strong Microsoft Word and Excel skills. Experience in Microsoft PowerPoint and database software would be an asset

Must have strong editing and proofreading ability including grammar and sentence structure Strong typing speed and accuracy Excellent communication skills Skill in preparing clear and concise reports, procedures, correspondences, and other written materials

Ability to establish and maintain effective working relationships The ability to multi-task is critical

Must be able to meet deadlines, well organized and able to work under pressure

Ability to document existing and new processes

Ability to maintain a filing system and accurate records

Ability to prioritize, organize and perform multiple work assignments simultaneously Any experience in the engineering or construction industry is an asset Reception experience is an asset Completion of secondary school, with courses in or graduation from an administration program or equivalent experience, ideally in a professional services environment ABOUT US Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments. Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year. What makes us different The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are.

We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence. Find out more about life at EXP by visiting . ABOUT THE TEAM EXP is proud to be an Equal Opportunity Employer who fully and actively supports equal access for all people regardless of Race, Color, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave, Sexual Orientation and Gender Identity or Expression.

Should you need any special accommodations, please feel free to contact us at


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