Administrative and Operations Coordinator (Nonprofit, Part-time…

Job Description

The Choice, Inc is seeking an Part-time Administrative and Operations Coordinator (fully remote!) for our client- a nonprofit, mentoring organization for emerging professionals in the field of infrastructure.

The Coordinator will support and manage the critical functions for the day-to-day needs of the organization. This is a great opportunity for professionals interested in gaining more… experience in nonprofit operations/nonprofit management. It could be ideal for a graduate student. The schedule is very flexible (about 12-20 hours a week).

The ideal candidate will have:
• previous administrative and operations experience. Experience with newsletters, communications, and working with a CRM highly preferred
• an interest or experience in infrastructure a big plus not required!

Job Duties will include:
• Organizing meetings (using Zoom and calendar invitations), helping to set agendas to ensure productive discussion, assisting in notetaking and follow-up, preparing and circulating minutes, and maintaining a master schedule of internal meetings and task list
• Managing key documents and a document control system to ensure access, security, and maintenance of current versions.
• Coordinating communications, branding, and marketing efforts, including the delivery of new content and maintaining key communications platforms
• Developing effective communications strategies to convey messaging to members and other key stakeholders
• Creating email campaigns and a regular newsletter in Glue Up (CRM) and coordinating with Committee Leaders to ensure updates are received
• Updating and maintaining the website, LinkedIn page, Instagram, and internal communications.
• Creating event pages using Glue Up and Zoom platforms as well as back-end support during the events.
• Conducting logistics of evaluating vendors and coordinating event contracts / coordinating and ordering banners and other materials for in-person events.
• Maintaining an online event calendar and tracking sheet and updating it with the latest details on key conferences/industry events.
• Assisting committees in the management of the academic fellows and student scholarship programs from the application process and selection, to implementation and follow up ensuring deliverables are achieved.
• Assisting Committee Members to build and maintain relationships with Academic Partners through outreach, tracking, coordination with members, and facilitation of programs and initiatives.
• Maintenance of job portal (coordinating reminder emails to Members and updating job portal with new opportunities).
• Maintaining the most up-to-date lists of organizational and individual members and the Board of Directors through the Glue Up CRM system.
• Assisting with member onboarding and orientation.
• Managing general email address account
• Preparing expense reports with assistance from the treasurer for board meetings and committee updates; Assisting treasurer in the member invoicing process; Coordinating organizational payments with the treasurer; Ensuring all actions align with budget policiesShow full descriptionCollapse


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