Actalent Remote Associate Director Of Research Administration in Richmond, Virginia

March 31, 2024

Job Description


Associate Director of Research Administration would provide advanced administrative support to the Institute of Neurology, including grant and financial management of the related neurological consortiums. These consortiums oversee multiple sites and awards designed to develop therapies for neurological disorders. Will be responsible for providing direct pre and post award support for the institute. Will also contribute to infrastructure, personnel, policy, and process development for the institute.

Pre-Award Support Responsibilities

Work directly with investigators on assigned proposal submissions to ensure proposals meet technical, administrative and financial requirements; as well as ensuring deadlines are met and established policies and requirements of both the institution and sponsoring agencies are met.

Create a management plan and communicate clearly with the Principal Investigators on submission requirements and assignments; ensuring roles, responsibilities and timelines are clear for each proposal assigned.

Prepare non-technical components of submissions seeking PI input where needed: budget, budget narrative, coordinating administrative requirements for sub recipients, preparing RAMSSPOT submissions, completing sponsor forms, etc.

Prepare cost share authorizations and advance index requests seeking department approvals as needed

Review terms and conditions of awards and communicate special terms to Investigators and department administration as needed.

Provide data and assist supervisor as needed to prepare department level pre-award reporting for areas assigned.

Post-Award Research Administration and Compliance Monitoring Responsibilities

Provide financial and administrative management of program sponsored research portfolios as assigned to include: grants, cooperative agreements and contracts including industry clinical trials.

Work with investigators to establish new awards and initiate spending; ensures award financial record and budget are accurate in university systems.

Provide financial and administrative management including monthly reviews of: expenditures, projections, personnel allocations and cost share indexes. Ensure expenses allocated to project are allowable, reasonable and allocable. Compliance concerns should be brought to supervisor and primary investigators immediately.

Meet with investigators of projects assigned no less than quarterly to review project status and financial projections. Potential issues should be reported to supervisor immediately.

Ensures accurate labor distributions on sponsored and cost share indexes are maintained.

Manage sub awards: initiate sub award administrative actions, receive invoices, monitor finances, and obtain PI approval for invoice payment, process payments

Risk Management Responsibilities

Demonstrate a commitment to risk assessment (considering cost, benefit and impact)

Utilize identified internal control mechanism

Practices routine verification of the accuracy of data

Additional Skills & Qualifications:

Must have at least 5+ years of experience in pre and post award, have to have experience in contract negotiation, budget negotiation and be comfortable building out this capability in Neurology.

Having diverse experience when it comes to industry sponsored/grant funded trials will be important as well

high function, high independence – knows how to function independently

Must be able to work independently, understand the task at hand and be comfortable with the building of something new

This person needs to recognize that they are building this program from scratch in the neurology department

They have frameworks to go off of but they need to know how to build

Must be familiar with working remotely and autonomously

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent

  • Maintaining an inclusive environment through persistent self-reflection

  • Building a culture of care, engagement, and recognition with clear outcomes

  • Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.


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